Profile

Concept– A Smart way of Conferencing!

The concept here is very simple, and that is ‘smart conferencing’! We help you ideate, organize and bring to life a plan that you have in mind. What’s better? We add our expertise and take the event you visualize to a level beyond your expectations. We are an enthusiastic team who believes in pushing the limits and striving for nothing short of extraordinary.

So let’s break down our business and tell you what we do. At the outset, we prepare a detailed documentation in regards to your plan which follows through with the entire conference till the very end. This includes:

  • A project plan
  • A strategic marketing plan
  • Budget and cash flow projections
  • A sponsorship plan
  • A comprehensive risk assessment

The plan is of course re-evaluated on a regular basis and we ensure that you are kept in loop with every single decision and ideation. We work with world class experts in the industry and this keep us up to the minute with ongoing trends and techniques that evolve every day. Communication is key when it comes to event planning, and we make sure that every single aspect of your conference is defined well across various spectrums.

Some of our associate companies include…

Started with humble beginnings in 1998, and has now become one of the premier organizations in India and beyond. All it took was 5 young and brilliant pioneers and entrepreneurs to establish Explore India, and today it is a leading travel organization in the country.
Nestled in the midst of the gorgeously green Ranthambore National Park in Rajasthan, The Pugmark resort is every adventure lover’s dream come true. The wonderful blend of modern architecture and wildlife surroundings, the resort is a sight to behold, and is an abode of comfort and luxury.
Seeped in history and antiquity, Atulya Niwas is an exquisite hotel located in Udaipur. This is where you get an opportunity to immerse your thoughts in the grandiosity of ancient times, while the hotel’s skilled staff provide you with the best of services.

 Services:

What do we have to offer?

  • Concept development and vision setting
  • Venue and supplier contract negotiation
  • Ongoing management of all suppliers
  • Sponsorship and exhibitor sales and management
  • Marketing, promotion and website development
  • Risk management and contingency planning
  • Rigorous financial management
  • Detailed project management and reporting
  • Abstract upload, review and publishing coordination
  • Seamless event coordination and rollout
  • Social Media
  • Mobile App
  • Room inventory management system
  • Transportation
  • Tours / Entertainment – Theme set up
  • Audio Visuals – lighting at the Halls, selecting the right screens
  • Putting in place Traffic flow system – Effective crowd control
  • Negotiations with F & B – Price, Menu Planning, Complimentary items, Guarantees & Overset, Service Ratios

 What else do you need to know about us?

Every year we buy hotel rooms in bulk for our leisure oriented conferences, and the best part about these packages is the fact that we crack some of the best deals that are both affordable and cater to every single demand that you may have for your conference.

We also specialize in conventions, and what helps us make this aspect a success is our meticulous and detail oriented approach to everything we do. We delegate this task to our highly experienced consultants who exclusively work on the project and deliver A-Z with utmost excellence and quality.

While garnering a great response is an undisputable achievement, the assurance of having your audience present during the conference is what can actually turn out to be either a deal breaker or a deal maker.We as an event and conference planning team believe that the right kind of promotion is what gets the perfect attendance number, and this is to assure you that we start with the basics and deliver 100% success.

The cake is incomplete without the icing, and that’s where making the conference a success is of paramount importance to us. We are privileged to have a great staff, experts who know their job’s DNA, and dedicated resources who believe in us the way we do in them. All together it’s the perfect recipe for events that create a positive impact on the audience and on the client as well.

 Technology used during our conferences:

  • Prepare detailed comprehensive Pre event checklists
  • Pre Conference Budgeting
  • Comprehensive Delegate Notes Management
  • Total Accommodation Management for up to 25000 hotel rooms at a time
  • Complete Travel Management including air, ground transport and travel
  • Complete Payment/ refund Management
  • Complete Finance & Expense Management
  • Comprehensive individual delegate reporting
  • Customized data presentation in almost 100 formats
  • Post meeting delegate certificates
  • Detail reporting on individual delegates
  • Online Registration, Online Accommodation Booking, Online Payments and receipts, Online / Offline Registration
  • Website Management
  • Delegate Communication & Support
  • Providing live chat and email support facility for all delegates
  • All queries to be addressed and resolved in 48 hours with receipt
  • Providing support for queries like non receipt of email, confirmation, transfers etc to delegates to ensure all delegates get the right information
  • Providing communication support to speakers and ensuring all their arrangements are in place.
  • Periodically communicating with the delegates via e-mail and SMS about new announcements, program updates and other important features. Posting on facebook and twitter to ensure delegates get all updates real time.

Mobile App:

  • We help in creating and executing mobile Apps, that are compatible with Android, IOS, and BB platforms where you can get real time updates
  • Ability to create personal calendars and agenda’s
  • Communicate with people who have checked-in the event
  • Provide speaker bio-data, pictures, maps, abstracts and other program details on the App
  • Send push messages through the App to inform delegates about updates and notifications
  • Create branding opportunities on the App so that more mileage can be given to exhibitors and sponsors

 Corporate Travel Desk:

Destinations and locations regardless of where they are placed on the map, are no bar for us and our services! At Concept, we have customized itineraries based on your needs and requirement, and we put our best foot forward in providing you with a tour that matches your budget, schedule and logistics considering all the influencing factors.

So if you wish to pack your bags and head out into the wilderness, or spend time ideating on a lovely beach, we are here to make sure that your event or trip is a memorable one!

  • India Tours
  • International Tours
  • Customized Tours
  • Hotel Reservation
  • Car Rental

 Leisure Travel: We specialize in tailor made tour packages and luxury holidays that would cater to your needs in the best possible way. Our package deals are customized and made in a way that would make your trip a fabulous one. We wish to help you extract every single moment and turn it into an unforgettable one wherever you may be!

Where can you find us?

Our different offices are located in: New Delhi, Jaipur, Ahmadabad, Lucknow and Hyderabad